AED Reimbursement Requirements

Reimbursement Requests

• You may submit up to four requests for payment. 
• All work must be completed before submitting the final reimbursement request. 
• Contact Sherry Scully to schedule a site visit before sending any reimbursement requests. 
• Requests for reimbursement submitted between mid-June and September will experience a delay in payment as the county works to rollover funds to the next fiscal year. 

Receipts 

• A copy of all receipts must be provided. Receipts must be:
  • Dated after contract approval date. 
  • Include the business name and contact information of where items were purchase or service is rendered. 
  • Itemized - provide a detailed list of all items and costs. 
  • Show that payment has been made. 
  • Only include grant project items on receipts. 
• Tax on items or services are reimbursable.

Tracking Spreadsheet

• When completing the Tracking Spreadsheet, please include taxes from receipts. 
• Percentage match included on your application will be subtracted out of the payment - this is made clear on the Tracking Spreadsheet that will be shared with you prior to payment submission to the Finance Department.